Privacy policy

BERGLON is liable for securing all personal data that we collect, and we guarantee that they will be processed according to statutory data protection regulation.

Due to our commitment to protect your personal data, we have adopted this privacy policy, disclosing our use of your personal data.

CONTACT INFORMATION

You may contact us regarding the processing of your personal data here:

Berglon (Teymavirkið P/F)
Heyðavegur 9-11
620 Saltangará

Email: eydvor@berglon.fo or telephone: +298 773050

PERSONAL DATA PROCESSING

Personal data are any information which is related to you. If you do not want us to process these data, it may compromise our ability to retain and live up to possible agreements.

POTENTIAL CUSTOMERS

If you wish to become our customer, we will need the following personal data from you:

  • Name
  • Address
  • Email
  • Phone number

CUSTOMERS’ PERSONAL DATA ARE COLLECTED FOR THE FOLLOWING PURPOSES:

  • Possible future cooperation or purchases
  • Administration of your contact with us
  • Other possible purposes

These data are collected in compliance with the following statutory regulation:

  • The company’s legitimate interests i.e., contact established at e.g., trade fairs, necessitate the processing of these data, provided the company’s guarantee that said legitimate interests do not precede the rights of the data subject.

The data are kept for as long as allowable by statutory regulation and are deleted when they cease to be needed. The duration of data retention depends on the type of data and the reason for their collection. Generally, customer data are deleted following the completion of a contract, or when further contact is considered unnecessary.

  • Customer data are deleted after two years of no contact, or upon the customer’s request.

CUSTOMERS

If you wish to become our customer, we will need the following personal data from you:

  • Name
  • Address
  • Email
  • Phone number

CUSTOMERS’ PERSONAL DATA ARE COLLECTED FOR THE FOLLOWING PURPOSES:

  • Processing your purchase and our delivery
  • Administering your contact with us

These data are collected in compliance with the following statutory regulation:

  • The process is carried out to “honour an agreement”, which may be in the form of an unsigned purchase agreement or a signed agreement.

The data are kept for as long as allowable by statutory regulation and are deleted when they cease to be needed. The duration of data retention depends on the type of data and the reason for their collection. Generally, customer data are deleted following the completion of a contract, or when further contact is considered unnecessary.

  • Customer data are deleted 5 years after termination of collaboration and contact.

SUPPLIERS AND PARTNERS

If you are interested in becoming a supplier or to partner with us, we will need the following personal data from you:

  • Name
  • Address
  • Email
  • Phone number
  • Bank details
  • V-tal (Faroese VAT number)
  • GLN

Personal data regarding suppliers and partners are collected for the following purposes:

  • Processing our purchases/delivery
  • Administering your contact with us

These data are collected in compliance with the following statutory regulation:

  • The process is carried out to “honour an agreement”. This constitutes a normal purchase agreement.

The data are kept for as long as allowable by statutory regulation and are deleted when they cease to be needed. The duration of data retention depends on the type of data and the reason for their collection. Generally, data regarding suppliers and partners are deleted following the termination of a contract, or when further contact is considered unnecessary.

  • Data regarding suppliers are deleted following the expiration of liability for purchased goods, and when retention is no longer required by statutory regulation (i.e., accounting regulation)

JOB APPLICATIONS/APPLICANTS

When receiving job applications, including attachments, all documents are forwarded to the relevant department manager for consideration. This is keeping within the terms of statutory regulation regarding “legitimate interests”.

Applications and attachments are shared internally with members of the hiring committee and will not be shared externally.

The personal data submitted in the context of a job application are processed within the terms of statutory regulation regarding “legitimate interests”.

Applications and attachments are retained until an appropriate candidate is found and the hiring process completed at which point the application including attachments will be destroyed.

Unsolicited applications are considered upon reception. If the application is considered appropriate for retention, we will seek the consent of the applicant to do so. Otherwise, the applicant will receive a rejection letter and the application will be destroyed without delay.

If an application, including attachments, is retained for more than 6 months, we are obliged to seek renewed applicant consent.

Your consent is voluntary, and you have the right to revoke it at any time. Please use our contact information above for further information.

OTHER INFORMATION ON DATA PROCESSING

SECURITY

We have implemented appropriate technical and organisational measures to secure your personal data against accidental or illegal removal, publication, misplacement, depreciation, any unauthorized disclosure, misuse, or any other unauthorized use. Our data controller is required by law to ensure that all personal data processing is carried out in compliance with the Data Protection Act § 7

  • All data transfer and storage of personal data is secure.
  • Backups are regularly performed, and procedures for data restoration are in place.
  • Access to personal data is based on User-ID and personal password etc.
  • Malware protection and scan and repair software are installed.
  • Antimalware programmes are updated on a regular basis.

VIDEO SURVEILLANCE

To ensure the safety of our premises, we use video surveillance. BERGLON guarantees compliance with the relevant statutory regulation regarding the application of surveillance cameras.

All recordings are stored for 14 days, after which they are destroyed.

DATA MINIMISATION

We only collect, process, and store data essential for the fulfilment of our stated objectives. Furthermore, there may be legal requirements regarding which types of data are necessary to collect and store for our commercial activities. The various personal data categories that we process are determined by the need to honour an agreement or other legal obligation.

UPDATED DATA

Our service is contingent upon the accuracy of your data. Therefore, we ask that you inform us of any significant changes to your personal information. Please use the contact information as stated above to provide us with any possible changes, and we will make sure to update your personal data. In case we notice inaccuracies, we will update your information and notify you.

FORWARDING INFORMATION

We collaborate with several third parties on data storage and processing, including suppliers of various IT services i.e., backup solutions, accounting, commercial transactions such as payment etc. These third parties only process the information on our behalf and are not authorized to use it for their own purposes. In vital cases, data are shared with e.g., banks, debt collectors, carriers etc.

We only collaborate with third parties in the Faroe Islands, the EU or other third countries, which ensure an adequate level of protection, in addition to companies in countries with adequate data protection.

BERGLON has a Facebook page, and we refer to Facebook’s privacy policy here

YOUR RIGHTS

  • You have the right to full disclosure of your personal data, including where they were collected and the purpose of their use. You are also entitled to information on how long we retain your personal data, and with whom we share your data in the Faroe Islands and abroad.
  • Upon your request, we can inform you of which of your personal data we are using. Certain limitations may however apply e.g., when concerning the privacy protection of other persons, business secrets, and intellectual property rights.
  • If you believe the personal data that we have regarding you to be incorrect, you have the right to have them corrected. Please contact us, inform us of the error and of how it may be corrected. To avoid confusion, we ask that you are precise in your corrections. Ambiguity may prevent us from being able to correct your information.
  • In some cases, we are obliged to destroy your personal data. This applies e.g., if you revoke your consent. If you consider your personal data no longer necessary for the fulfilment of our stated objectives, you may request that they be destroyed. You may also contact us, if you believe that your personal data are being used illegally or in violation of any other legal agreement.
  • You have the right to file a complaint to the Data Protection Agency (www.dat.fo)

Dátueftirlitið
Tinganes
PO Box 300
FO-110 Tórshavn

Phone.: (+298) 309100
Email: dat@dat.fo

You have the right to object to our processing your personal data. You may also object our sharing your data for marketing purposes. You may use our contact information above to file your complaint. If your complaint is legitimate, we will make sure to cease the processing of your personal data.

You may take advantage of data portability, if you wish to have your data transferred to another data controller or data processor.

We will delete your personal data when they are no longer necessary for the fulfilment of our stated objectives.

When you contact us with a request to have your personal data corrected or deleted, we check that you meet the conditions before we correct or delete your data as soon as possible.

You may exercise your rights by contacting us. Our contact information is at the top of the page.